Client Data Security
Encryption, least-privilege access and email protection so privileged files stay privileged.
Client confidentiality is your reputation. We make it your infrastructure — secure networks, protected data, visitor-recognition cameras and automation that returns billable hours.
Stratos Group specializes in technology for law firms, where a single leaked file can cost a client, a case and a reputation. We build the secure, segmented networks, encrypted backups, entry-recognition camera systems and workflow automation that Houston firms rely on — so confidentiality stops being a policy on paper and becomes how your infrastructure actually behaves.
Encryption, least-privilege access and email protection so privileged files stay privileged.
Cameras at entry and reception that record and identify every person who arrives, with searchable footage.
Separate networks for attorneys, staff and guests behind a managed firewall.
Automate intake, document routing, billing follow-ups and reporting so hours go to clients, not paperwork.
Encrypted, tested backups and a recovery plan so ransomware or a flood never costs you a case.
VoIP with call recording and retention configured to your firm policy.
Tap the solution you care about to see the detail.
A firm's obligation to protect client information is the profession itself, yet most run on IT built for generic offices: one flat network, shared credentials and backups nobody has tested. We map where privileged data actually lives — servers, laptops, email, cloud and mobile — and rebuild access so only the right people reach it, from the right places, with everything encrypted in transit and at rest.
WHAT THIS INCLUDES:
Knowing exactly who entered your office and when is documentation, not paranoia. We install entry and reception cameras that record and recognize every arrival, with searchable footage so a specific visit can be located in seconds instead of scrubbing through hours of video — and every door to file rooms and private offices logged alongside it.
WHAT THIS INCLUDES:
A single flat network means a compromised guest device or one phishing click at reception can reach case files. We separate attorney systems, staff, guests and devices into isolated segments behind a managed firewall, so a problem in one place stays in one place — and remote work from court or home happens over a secure, controlled connection.
WHAT THIS INCLUDES:
Firms lose real revenue to work nobody bills for: intake typed twice, documents routed by hand, invoices chased manually, the same report rebuilt every month. We automate those workflows and connect the systems you already pay for, always keeping a human approval step wherever money, filings or client communication are involved.
WHAT THIS INCLUDES:
Houston firms already plan around floods and outages; your case files should be planned the same way. We design encrypted, tested backups with documented recovery times and a written continuity plan, so an incident becomes an interruption your team works through rather than a lost file you have to explain to a client.
WHAT THIS INCLUDES:
Some matters require a record of the conversation, and every firm needs calls to reach the right attorney the first time. We install a business phone system with call recording and retention configured to your policy, routing that follows your practice areas, and mobile extensions so court days do not mean missed clients.
WHAT THIS INCLUDES:
Enterprise-grade security sized and priced for a small practice.
Continuity and fast document access when deadlines are immovable.
Secure collaboration and document control for sensitive deal work.
One documented standard and secure access across every location.
We map where client data lives, who can reach it and where it is exposed — free.
We segment the network, encrypt and back up data, install entry cameras and automate the repetitive work.
Ongoing monitoring and bilingual support with a contractual under-two-hour response.
A law firm's obligation to protect client information is not a best practice — it is the profession. Yet most firms run on IT built for generic offices: one flat network, shared passwords, backups nobody has tested, and a front door anyone can walk through. We specialize in closing that gap. Every engagement starts by mapping where client data actually lives — servers, laptops, email, cloud storage, mobile devices — and who can reach it, then rebuilding access so only the right people can, and only from the right places.
Because we install the network, the cameras, the access control and the phone system ourselves, confidentiality is enforced at every layer by one accountable bilingual team, instead of split across vendors who each assume someone else handled it.
Firms are targeted precisely because their files are valuable and their downtime is expensive. We deploy managed firewalls with intrusion prevention, endpoint detection on every device, multi-factor authentication on email and remote access, and encryption for data at rest and in transit. Network segmentation separates attorney systems from guest Wi-Fi and general traffic, so a compromised visitor device or a phishing click in reception cannot reach case files. Retention and access are documented, so you can answer clearly when a client — or opposing counsel — asks how their information is protected.
Physical security is part of confidentiality. We install camera systems at entrances and reception that record and recognize every person who arrives, with searchable footage so you can find a specific visit in seconds rather than scrubbing hours of video. Access control keeps file rooms, server closets and private offices locked with a logged entry for every badge or code. For firms that handle sensitive matters, knowing exactly who entered the building and when is not paranoia — it is documentation.
Most firms lose real revenue to repetitive administrative work: client intake typed twice, documents routed by hand, invoices chased manually, the same reports rebuilt every month. We automate those workflows and connect the systems you already pay for, so information moves between intake, document management, billing and email without someone re-keying it. Every automation keeps a human approval step where money, filings or client communication are involved. The result is straightforward: fewer hours on paperwork, more hours on clients.
We serve solo practitioners, small and mid-size firms and multi-office practices across the Houston metro from Katy: Houston, Sugar Land, The Woodlands, Pearland, Cypress, Spring, Conroe and Pasadena — with secure, documented standards at every office.
Yes. Law firms are one of our focus industries. We design around client confidentiality, document security, continuity and the physical question of who enters your office — not a generic small-business IT package.
Encryption at rest and in transit, least-privilege access with multi-factor authentication, managed firewalls with intrusion prevention, endpoint detection, and network segmentation so guest or compromised devices can never reach case systems.
Yes. We install entry and reception cameras that record and recognize arrivals, with searchable footage so a specific visit can be located in seconds. Paired with access control, every entry to file rooms and private areas is logged.
Client intake, document routing, billing follow-ups, recurring reports and data transfer between systems you already use. We keep a human approval step wherever money, filings or client communication are involved.
You restore. We design encrypted, tested backups with documented recovery times and a written continuity plan, so an incident is an interruption rather than a lost case file.
We've been working with Stratos Group for more than 10 years, and they've been a reliable partner throughout that time. They helped us set up our server infrastructure and have continued to support us with IT issues, network management, and day-to-day technical needs. Whenever something comes up, their team is responsive and works quickly to get us back up and running.What I appreciate most is that they take the time to understand our business and provide practical solutions instead of just quick fixes. Having a dependable IT team gives us confidence that our systems are secure and functioning properly.If you're looking for an IT company that is knowledgeable, responsive, and easy to work with, I would recommend giving Stratos Group a call.Fernando Campos CEO, Kennedy & Campos Associates
Fernando CamposVery happy with work they did. Very professional. Attention to details. They are always concern about customer needs and customer satisfaction. Thank you so much for a great work!Max
Max MachadoOur engineers will evaluate your needs and present a clear solution with transparent pricing — no obligation, no pressure.
(281) 207-0775